Methodology

What this is

Pasco County Civic Records is an independent project that ingests, organizes, and surfaces public records from Pasco County government. We pull from seven agencies — the Board of County Commissioners, the five constitutional officers (Sheriff, Clerk & Comptroller, Property Appraiser, Tax Collector, Supervisor of Elections), and the Pasco County School District — plus the relevant statewide data sources (FL Auditor General, FL Department of Education, FL Department of Revenue). The records are public; what we add is structure, search, and editorial framing.

We are not affiliated with the county, any constitutional officer's office, the school district, or any municipality. There is no advertising, no paid relationships, no “sponsored content.”

What's in the database

• 321,925 parcels with current owners, valuations, building characteristics, land tiers, extra features, sub-areas, legal descriptions, and a year-by-year history of ownership and value 2019–2025 (about 2.16 million annual snapshots in total). From the Property Appraiser's bulk roll at downloads.pascopa.com, refreshed weekly.
• 500,887 recorded sales of those parcels (the full sale history the Property Appraiser carries, which goes back decades for many parcels).
• 355 BOCC meetings from the county's YouTube channel, with searchable auto-caption transcripts and, where the segmentation pass has completed, agenda-item outlines with timestamps, outcomes, and vote tallies. Each cue links to the exact second in the embedded video.
• 34 Clerk Inspector General audits covering 2020–2025, with findings, severity, dollar amounts, recommendations, and management responses extracted from each PDF.
• 81 Pasco Schools finance documents (annual budgets, ACFRs, Superintendent's annual financial reports, per-UFTE expenditure files, AG external audits) plus 847 weekly warrant memos (vendor payments) going back to 2010.
• A source registry of 41 canonical URLs across the seven agencies plus state and municipal sources, with per-source access friction flags and refresh cadence.

Counts above are point-in-time. Source pages on the site show live counts that move as ingest jobs run.

What the LLM does

Some parts of this site are written by software — specifically Claude (Sonnet 4.6), which we use in narrow, structured ways:

• Audit findings. Each Clerk IG audit PDF is read by Claude and converted into a structured list of findings (severity, category, dollar amount, recommendation, management response). Every finding traces back to the source PDF, which is linked from each audit page.
• Meeting agendas. Each BOCC meeting's caption transcript is sent to Claude with timestamps; we get back a list of agenda items with start/end seconds, category, outcome, vote tally, and a 2–4 sentence summary. The transcript itself is the primary record; the agenda overlay is a navigation aid.
• Meeting recaps. One-paragraph editorial recaps written from the already-extracted agenda items, not from the raw transcript. They appear on the meetings list, on each meeting page, and in search results.
• Search summaries. When you search the site and get more than a handful of results, the summary at the top of the page is written by Claude from the top hits in each category. It's cached for 10 days or until the underlying data changes, whichever comes first.

What the LLM does not do: it does not see or alter the underlying numbers. Parcel counts, dollar amounts, ownership records, sale prices, vote tallies — all of that comes from the source data, unmodified. The LLM's job is to read structured records and write prose about them. Where a summary cites a number, that number came from the database.

Every page that shows LLM-written prose also links to the underlying source so you can verify the claim. If you find a summary that overstates, mis-attributes, or hallucinates — please tell us. See Corrections below.

Refresh cadence

• Property Appraiser bulk roll: weekly (the upstream refreshes Saturday mornings)
• BOCC YouTube meetings: daily check; new meetings land as the county posts them
• Clerk IG audits: daily check; new audits land when the Clerk posts them
• Schools finance documents and warrant memos: daily check
• LLM extraction and summaries: run on each cycle for new or changed source documents only; existing extractions are cached

How to verify a claim

Every claim on this site traces back to its source. Meeting cues link to the exact second in the embedded YouTube video. Audit findings link to the source PDF on the Clerk's site. Parcel pages link out to the Property Appraiser's records page and GIS map. Owner pages link to SunBiz for corporate entities. Search summaries cite specific figures and the categorized hits below let you check them.

When the LLM and the source disagree, the source wins. If you notice a discrepancy, please report it.

Corrections, tips, and questions

Email govonline@proton.me. Tell us what you saw, where you saw it, and what you think is wrong. Specifics are better than “you're wrong about X” — a URL, a screenshot, the original source link.

We do not publish unverified tips. We will use them as starting points for our own digging through public records.